Information for Vendors
We Love Our Fellow Wedding Pros!
We offer the following information to help you experience a great day working here at Carolina Country Weddings! We believe great teamwork serves our couples best, and we look forward to working with you!!
We have paved parking for vendor unloading convenient to the patio and barn. Dolleys and wheeled carts can be rolled down the sidewalk and through the side door. Carts can damage the frame of our main barn entrance. Your client will be charged a damage fee if you are responsible for any damages.
Caterers, bartenders, DJs, bands, florists, photographers, videographers, photobooths, planners, coordinators are required to provide a COI. Click here to acquire and/or submit a COI.
All vendors must exit the venue by 11:00 pm.
Any items left behind must be picked up at the venue office within 7 days of the event.
If you don’t find answers to your questions below, please direct them to carolinacountryweddings@gmail.com or click here.
Caterers & Bartenders
Caterers, please bear left at the fork to unload through the side door of the Lodge. Once unloaded, parking is available in our parking lot. You are welcome to drive back up to the Lodge to re-load.
Most of our couples have their food service set up as a buffet in the Lodge with guests entering through the double doors at the front of the building and exiting through the side door closest to the reception barn. Please set up the buffet accordingly.
When quoting a wedding reception, please note that we require full service catering. Here’s our helpful catering checklist
Bartenders, please use our paved area for unloading which will be on your right as you approach the buildings.
Preapproval is required. Please print, fill out, scan and email to Carolinacountryweddings@gmail.com
DJs & Bands
We provide electricity at all of our ceremony sites. Minimal sound equipment is required.
We do not currently have WIFI. Verizon cell service works well to create a hotspot.
If dance party is in the barn we recommend a wireless speaker for the patio.
Please plan ahead to have all equipment packed and loaded for a 11:00 pm departure.
Cold sparks are not permitted.
Fog machines and other similar effects require prior approval.
Florists & Planners
We love seeing the venue transformed as you implement your couple’s vision! Here are a few guidelines to help make your day here go smoothly.
Vehicles are not allowed in our ceremony sites. We do have a golf cart available for transporting your supplies. Please request upon arrival.
All decorations must be removed without leaving damages.
Nails, tacks, staple guns, glues, adhesives of any kind are not allowed.
Zip ties and floral wire are recommended for adhering decor to Venue property.
LED candles are preferred. Open flames are only allowed in special circumstances with prior approval. Requests for candles floating in water are generally approved.
Fireworks allowed only with permit by Fire Marshal, separate general liability insurance, and prior approval by the Venue. Chinese sky lanterns are not allowed per NC Fire Code.
Confetti, glitter, loose silk flower petals, birdseed, and rice are expressly prohibited.
Set up, breakdown, vendor drop off and pick up must fall within the rental period times.
No furniture may be left outside overnight without prior written venue approval (chairs, chuppahs, dance floors, or tents).
Placements of tables, tents, live music, catering equipment etc. must be approved by Venue management.
Florists using chicken wire installations, are required to return to remove installation. Venue staff is happy to remove zip tied installations.
Hair & Make Up Artists
Our Bridal Suite has a salon chair and an armless adjustable height chair available for your use. The Bridal Suite can be accessed from the patio through the restroom doorway located on the right side of the barn.
There is a small brown, paved parking area/patio that can be used for unloading. This area is connected to the main patio with a lovely winding sidewalk and is ideal for transporting carts and rolling equipment to the bridal suite. You can then park in any of the parking spaces next to this paved area in the tree line.
Rentals
Check back for more info
Photobooth
Check back for more info
Photography & Videography
We have numerous places to use as a backdrop! Please enjoy the venue and all of its varied landscapes.
The Groom’s Lodge (building on L of drive) serves as a getting ready space for the groom and groomsmen. There are great photo spots located inside as well as directly outside the lodge on the porch and near the wood shed.
The Bridal Suite is located in Dove Hall (building on R of drive) and has a lovely wooded path directly behind that works great for first looks and bridesmaid pictures.
Our CCW Wedding Day Coordinator will be available to assist you with additional location ideas for photography
The CCW staff will line guests up for the send-off and will advise the best location based on number of guests
Cake Artist & Pastry Chef
There is a fridge located in the Lodge (building on L of drive) where wedding cakes/desserts can be refrigerated.
There is a circle drive located around the Lodge and Dove Hall where you can park and unload any items before exiting the property.
Officiant
Check back for more info
Transportation Services
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Pet Handler
We require pet handlers to be non-wedding guests.
They can be a hired service, a neighbor, etc.
Pets must be kept on a leash while at the venue.
Pets are not permitted near food service areas.